Clery

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (“Clery Act”), is named in memory of 19-year-old Jeanne Ann Clery, a Lehigh University first year who was raped and murdered in her residence hall room on April 5, 1986 by a fellow student whom she did not know. Institutions that participate in federal student financial aid programs must comply with the Clery Act. The Clery Act requirements include:

Institutions must collect and publish certain crime statistics in an Annual Fire Safety and Security Report no later than October 1st.
Institutions must publish a daily crime log, a fire log, issue timely warnings and notices to the campus community.
Institutions must comply with the Violence Against Women Act (VAWA).

In order to comply with these requires, Winston-Salem State University produces and disseminates the Annual Fire Safety and Security Report each year, on or before October 1st. To comply with the crime statistics requirement, the institution collects information from the campus police, the local law enforcement agency, and from certain individuals and organizations that the Clery Act defines as “campus security authorities” (“CSAs”). The goal in collecting crime reports from CSAs rather than just from the police is to capture as many crime reports as possible. Professional mental health and religious counselors are exempt from reporting requirements. If you have any questions please contact the Clery Act Compliance Coordinator at (336) 750-2922.

The Clery Act is a consumer protection law that aims to provide transparency around campus crime policy and statistics. In order to comply with Clery Act requirements, colleges and universities must understand what the law entails, where their responsibilities lie, and what they can do to actively foster campus safety.

A CSA is an individual with significant responsibility for campus and student activities, such as campus police/security, resident assistants, hall directors, Student Conduct, etc.

Yes, students who hold positions such as a resident assistant, desk attendant, sit on judicial boards, etc. are considered CSA’s and must be trained.

Yes, generally faculty members are not CSA’s, however, in the event that a faculty member accompanies students on trips or advise a student group, that faculty member is a CSA for the duration of that position.

CSA training is completed annually.

If you’re unsure, contact the Clery Act Compliance Coordinator at (336) 750-2922.

Yes, you still have to report. Under the Clery Act, the name of the individual is not required. Please send the report with all of the information you have obtained.

Though you are not legally obligated to report, it is highly encouraged.

The US Department of Education assesses fines for violations of the Clery Act, the current amount is $67,544 per violation.

CSA responsibility compared to a responsible employee responsibility.
Campus Security Authority (CSA)	Responsible Employee (RE)
Definitions: A CSA is defined by the Clery Handbook to include campus police/security, any employee with significant responsibility for students and campus activities. CSAs have a legal obligation to notify WSSU Police & Public Safety of any Clery crimes made known to them. At the request of the victim(s), identifying information may be excluded from the report as long as the incident does NOT overlap with Title IX (sexual misconduct).	Definitions: A Responsible Employee is a University employee who is not a confidential employee. A Responsible employee is required to report to WSSU’s Title IX Coordinator all relevant details about an incident of a prohibited conduct of a sexual nature that involves any student or employee. Student-employees are considered Responsible Employees when disclosures are made to them in their capacities as employees. See WSSU Sexual Misconduct Policy See WSSU Resolution Procedures for Sexual Misconduct
Exemptions: Any individual who is acting as a professional or pastoral counselor at the time they receive a report is not considered to be a CSA and is not under a legal obligation to report.	Exemptions: WSSU Confidential sources: o Mental health counselors (Wellness center & EAP) o University Health Center medical staff
Procedures The first CSA who becomes aware of any crime, is responsible for notifying WSSU Police & Public Safety. If WSSU Police & Public Safety is already aware of the incident, CSAs are not required to report. However, when in doubt, report. To report, please complete the Campus Security Authority Reporting Form.	Procedures: Responsible Employees must promptly report to WSSU’s Title IX Coordinator all relevant details about an incident of sexual misconduct, sexual harassment or gender discrimination that involves any Student or Employee by either Calling EEO/AA & Diversity Office at 336-750-8758 Completing an incident form. Or emailing contacttitleix@wssu.edu Responsible employees interacting with a person disclosing an incident of prohibited conduct of a sexual nature should explain their obligation to provide WSSU’s Title IX Coordinator with all relevant details about the incident, offer available support resources, and provide assurance that only people who need to know will be told about the incident
On Campus Confidential Resources for Support Wellness Center…………………………………………..……336-750-3270 Counseling Center……………………………………………..336-750-3272 EAP………………………………………………………………566-922-5712 WWW.GUIDANCERESOURCES.COM Company ID: WSSU

Additional Resources

Clery Act Compliance Coordinator
(336) 750-2922

WSSU Police Non-Emergency
(336) 750-2900