Student Employment

Student employees can hold one or more jobs on campus. The total hours for "work-study students" can NOT exceed 20 hours per week (inclusive of all jobs secured on-campus) during the academic semesters. For student temp workers the total hours cannot exceed 40 hours per week during the academic semester (inclusive of all jobs secured on-campus). Student employees are not eligible to work overtime, receive comp time or holiday premium pay. A new contract must be completed for each job on campus for every academic year. A separate contract is required for the summer.

Student employees are responsible for entering hours worked during each bi-weekly pay period through the WTE online time sheet in Banner Rams Online. Students must submit their completed time sheets to their supervisor by midnight on the Monday after the pay period ends on Sunday. The Web Time Entry Guidelines provides detail navigation instructions for Banner Rams Online login, entering hours worked, and submitting the WTE online time sheet.

The minimum hourly wage is $7.25. Student employees can earn between $7.25 - $10.00 an hour, special permission is required for wages over $10.00 an hour. Student employees are paid every other Friday on a bi-weekly schedule. Refer to the "Bi-Weekly Payroll Calendar" for pay periods, deadlines and pay dates.

Time Sheets

Student employees are responsible for entering hours worked during each bi-weekly pay period on the online time sheet in Banner Rams. Completed online time sheets must be submitted to their supervisor by 11:59 p.m. on the Monday after the pay period ends. Refer to the "Bi-Weekly Payroll Calendar" for pay periods, deadlines and pay dates.
What is Web Time Entry (WTE)?

Web Time Entry is the online time sheet reporting system used by hourly rate employees and their supervisors. Banner Rams Online allows you to access WTE and monitor the online time sheets on a daily basis as well as review time sheet history. At the end of each bi-weekly pay period, the Payroll department process all approved WTE online time sheets for payment.

• Approvers Instructions
• Bi-Weekly Employees Instructions

In the event that the submission and/or approval deadline(s) are missed by either the student or supervisor on Banner they must complete a "Late Time Sheet" form and submit to the Payroll Office as soon as possible. They must also complete a paper time sheet form and submit it to the Payroll Office. All late time sheets received in the Payroll Office will be processed on the next payroll cycle.

Flat Rate - Student Employees

The flat rate payments are set up in the Banner Payroll system to pay automatically on the pay dates. You are not required to enter hours worked on online time sheet.

Supervisors of Student Employees

Supervisors are responsible for approving all student employees online time sheets in a timely manner by 12:30 p.m. on the Tuesday after the pay period ends on Sunday. Refer to the "Bi-Weekly Payroll Calendar" for pay periods, deadlines, and pay dates.

Direct Deposit Notification

On pay day, student employees who are receiving a direct deposit of pay will receive an email in their university email account from the Payroll Office. A copy of the employee's direct deposit advice will be attached to the email. The attachment is a password protected, encrypted PDF document.

Student FICA Exemption

Student employees who are enrolled at least half-time (6 credit hours in fall or spring semesters and 3 credit hours in the summer) are exempt from paying FICA taxes. However, any student who is also a full-time employee of the university is not exempt from paying FICA tax. In this situation, the individual's major function is deemed to be that of a full-time employee, and therefore is not exempt.

Student Employee FAQ’s

For additional questions and information regarding how to access your timesheet, submit time worked, and more, please refer to our Student Employee FAQ’s page.